Administrative Assistant

Are you a tech-savvy Administrative Assistant looking to make a difference in a vibrant community? The Town of Fenwick Island is seeking an Administrative Assistant who is not only proficient in traditional administrative duties but also possesses a strong aptitude for implementing new technology. If you're passionate about organization, public service, and embracing innovative solutions, we want to hear from you!

Position Overview:
As the Administrative Assistant, you'll play a vital role in supporting the Town Manager, Town Clerk, and various department heads. Your responsibilities will range from managing records and coordinating technology services to providing administrative support and facilitating communication with elected officials and committees.

Key Responsibilities:

  • Serve as the staff liaison to technology support vendors, database implementation team, and the Technology Committee
  • Support Town boards and committees by assisting with meeting schedules, agenda preparation, website updates, and virtual meeting facilitation.
  • Assist with records management and compliance with record retention schedules and implementing procedures for document retention/disposal.
  • Coordinate updates and documentation for the database system, maintaining accurate data and ensuring smooth implementation.
  • Assist with administrative needs for the Building Official and Public Works Manager.
  • Support the preparation of annual recertification of the Community Rating System (CRS) Program.
  • Manage purchase orders, track expenses, and submit chargebacks to Finance.
  • Update the Town website using WordPress.
  • Attend Town Council and assigned committee meetings.
  • Provide backup support to the Office Administrator and Police Department as needed.

Required Qualifications:

  • Strong technology background and knowledge
  • Extensive knowledge of general office practices and procedures.
  • Excellent written and oral communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher), Database implementation and maintenance.
  • Experience with social media platforms (Facebook and/or Instagram) for regular updates.
  • Ability to make independent decisions, work effectively with others, and prioritize tasks.
  • Detail-oriented with strong organizational skills.

Preferred Qualifications:

  • Previous experience implementing new technology or systems within an organization.
  • Familiarity with record retention regulations and procedures.
  • Experience with Edmunds Financial Software.
  • Experience providing support in a municipal or governmental setting.

Join our team and become part of a community-focused organization dedicated to excellence and innovation. If you're ready to utilize your administrative skills while embracing the latest technology, apply now!